Management of service and personnel in a publishing office

Cloud solution for monitoring service and personnel without a bumf, emails, excel or phone calls

Service Desk
Administration
Distribution
Analytics
Warehouse
Sensors
Alloca Service Desk Logo
Service Desk
Administration
Alloca Analytics Logo
Analytics
Alloca Sensors logo
Sensors
Alloca Warehouse logo
Warehouse
Alloca Distribution logo
Distribution

Our Clients

It’s profitable

Reduce expenses and increase profits

Save resources

Alloca enables to cut down on business operations making processes transparent and measurable

Monitor activity

You are completely accessible to statistics on tasks, personnel timetables and the quality of performance 

Improve time management

Employees become more organized, don’t lose and forget tasks. Data processing, completion and communication are recorded in the system.

Manage responsibilities

Alloca enables you to assign responsibilities to employees providing them only necessary information

Automate

Introduce automation into basic processes with Alloca: time management,partners, permits, security system and a lot more

Analyze

Get feedback from the staff with a performance evaluation system. Analyze workload and make decisions based on actual figures

Alloca interface on computers

All-in-one solution for managing a typography

Alloca software ecosystem enables you to customize the system for your company. Improve routine requests with Alloca Service Desk, manage administration and personnel with Alloca Administration, monitor resource consumption and security with Alloca Sensors and analyze with Alloca Analytics. 

Save people and utility resources

Classification and control systems in a company will enable you to realize personnel workload and plan optimization on the enterprise. Setting wireless sensors inside will help to monitor utility expenses and get intime notifications in case of flooding or equipment breakdown. 

Alloca interface on smartphones
Alloca interface on tablets

Increase profit and simplify payments

Simplify payments with vendors for chargeable service and automate billing with integration between Alloca and your ERP. Reduce costs and monitor personnel and equipment. Solve problems with breakdown and maintenance quickly. Alloca not only supports the publishing industry, but also helps to optimize value creation, from processing to delivery.

How it works

Cases of using Alloca in a publishing industry

  1. Marketing director has to arrange New Year’s promotion campaign
  2. They assign tasks, responsibilities, deadlines and attach all necessary documentation.
  3. Marketing managers get notifications about their new assignments in emails, Telegram and Viber bots and on a cell phone.
  4. Professionals specify details in comments to the tasks. After performing the task they mark as “completed”.
  5. Marketing director checks and rates performance.
  1. Manager has ordered delivery of spare parts .
  2. Manager creates a request in Alloca Service Desk specifying the time and the name of the delivery service.
  3. Office manager gets the request and notifies the reception.
  4. At the appointed time security lets the courier in with the equipment.
  5. Manager closes the request and rates performance.
  1. One of the workers notices that the machine has stopped working.
  2. They create a request in Alloca to fix it.
  3. An administrator gets the request and sends it to a manager of the repair team.
  4. The manager accepts the request and fixes the problem
  5. The worker closes the request and rates the performance.
  1. An Employee wants to fix a problem with a broken air-conditioner.
  2. They create a request in Alloca about the breakdown.
  3. Office manager gets the request and sends it to the duty professional.
  4. Professional gets the request and fixes the air-conditioner.
  5. The employee closes the request and rates the performance.

Profound impact from implementation of the system

+ 1 %
Objectives achieving rate
+ 1 %
Recourse efficiency
+ 1 %
Employees hours without deadtime
+ 1 %
Profit from implementation of a system

What our clients say

Inna Primkha
Inna PrimkhaAdministrator of the Skypark shopping center
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"With the help of Alloca we’ve organized the application, processing and tracking of shopping mall tenants’ requests in one system. Thanks to the system, we also got the opportunity to evaluate the work of the cleaning contractor, which simplified the process of managing and accepting the result of their work."
Olga Yushchenko
Olga YushchenkoChief Administrator of the Horizon Park business center
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"After implementation of Alloca, we managed to simplify the work of the accounting and administrative departments with paid services for tenants. Now our financiers automatically receive not only information about the services performed, but also details, such as the amount of materials spent."
Olesya Shmorgun
Olesya ShmorgunDirector of the Horizon Park business center
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"With the help of Alloca, we managed to minimize personal communication between BC employees and tenants in the process of solving their problems. We have brought all communication into one system and have minimized phone calls and emails."
Vladimir Kucherenko
Vladimir KucherenkoChief Engineer, Horizon Park business center
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"The usage of Alloca helped us to optimize the work with executors of requests from tenants, to organize the internal work of engineers and to simplify the work with administrators. Alloca helps to analyze the work of employees by time, which is important for our planning."
Natalia Ivanova
Natalia IvanovaProject Manager, Dragon Capital Property Management
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"Our partnership with Alloca began in 2019 with two completely different office and retail properties. We wanted to analyze the performance of Alloca both in shopping malls and in business centers. As a result, now we are connecting the second dozen objects, including warehouse complexes. Alloca helps us to automate administrative processes and to remove the human factor in accounting for the effectiveness of the management team. With the help of analytics, I can quickly find out what is happening at all connected objects and see trends in work done by the administration and executives."
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FAQ

Software setup takes one day. Time may change depending on the tasks. For instance, if Alloca Sensors installation is needed in an office, warehouse, mall or factory. 

We start with a short phone call or message according to the chosen way of communication. Please leave your contacts here. Since the first talk we suggest the launch plan for your enterprise. In 95% of cases you only need to fill in a questionary and provide a list of employees in order to prepare system accounts.

Yes, we provide the possibility to use all Alloca products via API.

Alloca ecosystem products are instinctively simple. Users start using software from the first day. If you need training or webinar, we provide free training for your employees as well as help with any issues while using. 

To start working with Alloca products you need a full name, an email and employees’ phone numbers. Provided data is needed to make system accounts

The accounts holders’ data is kept in the EU file servers. Current international regulations in the EU ensure data security and unhindered cooperation within other regions. Before the start we conclude a confidentiality agreement which protects your clients’ and vendors’ data against data transmission to third parties for commercial and personal use.

The cost depends on the enterprise size and functionality requirement of Alloca software system. Please contact us with this form for more information. 

Yes, you can use Alloca software for free within the first month. This period is enough for training and effectiveness assessment of the system for your company. 

Alloca software works with any device: PC, tablet and phone. You and your colleagues can use Telegram and Viber Alloca bots. Bots sync with Alloca cloud services and provide wide functionality. 

There is a detailed report on requests. You can review analytics on requests, lessee, providers, assessment of achieving the objectives etc. Reports are generated in real-time. You will be able to review historical data on operations. The quantity of requests created throughout progress are unlimited and free of charge in case of exceeding the limits. 

Yes, if the request is not done, a provider and a customer will get notifications. 

4 hours 30 minutes

Time required to launch Alloca in your company

rocket

Have a question?

Contact us to know how Alloca might be helpful for you