Comprehensive process automation in schools and daycares

Cloud solution for monitoring client service and personnel efficiency in institutions for children

Service Desk
Alloca Service Desk Logo
Service Desk
Alloca Analytics Logo
Alloca Sensors logo

Our Clients

It’s profitable

Reduce expenses and increase profit

Save resources

Alloca enables to cut down on business operations making processes transparent and measurable 

Monitor activity

You are completely accessible to statistics on tasks, personnel timetables and the quality of performance 

Improve time management

Employees become more organized, don’t lose and forget tasks. Data processing, completion and communication are recorded in the system.

Manage responsibilities

Alloca enables you to assign responsibilities to employees providing them only necessary information. 


Introduce automation into basic processes with Alloca: time management, permits, security system and a lot more. 


Get feedback from the staff with a performance evaluation system. Analyze workload and make decisions based on actual figures. 

Alloca interface on computers

All-in-one solution schools and daycares

Alloca software ecosystem enables you to customize the system for your company. Improve routine tasks with Alloca Service Desk, manage administration and personnel with Alloca Administration, monitor resource consumption and security with Alloca Sensors and analyze with Alloca Analytics. 

Save people and utility resources

Classification and control systems in institutions for children will enable you to realize personnel workload and plan optimization on the enterprise. Setting wireless controllers inside will help to monitor utility expenses and get intime notifications in case of flooding or equipment breakdown. 

Alloca interface on smartphones
Alloca interface on tablets

Increase profit and simplify payments

Simplify payments with clients for chargeable service and automate billing with integration between Alloca and your ERP.Upload your price and monitor actual working hours spent on providing the services. Increase profit by providing extra service from contractors: water delivery, courier service, stationery supply, tours and leisure, equipment breakdown, etc. 

How it works

Cases of using Alloca in schools and daycares

  1. One of the child’s mothers can not pick them up from school. They create a request in Alloca to inform the school about babysitter.
  2. Mother leaves the name and babysitter’s phone number in the request.
  3. School administrator gets the request and specifies the time in comments. After approving, they send the request to a duty security guard.
  4. At the appointed time the security lets the babysitter in.
  5. The mother closes the request and rates the performance.
  1. A chef makes an order from a supplier to deliver products.
  2. The chef confirms the time of delivery and creates a request in Alloca for the security service indicating the time and car plate number.
  3. An administrator checks the request and assigns it for security service.
  4. At the appointed time the security lets the car in.
  5. The chef gets the order, closes the request and rates the performance.
  1. A teacher plans to arrange a PTA meeting in a school in order to report parents on students achievement.
  2. The teacher creates a request in Alloca with information for parents – the time and place of a meeting. Parents get an email and a message in chat bot.
  3. At the appointed time the teacher conducts a PTA meeting.
  4. The teacher sends out the materials from the meeting.
  5. The request is closed. Parents may leave a comment.
  1. The light bulb has burned out.
  2. A teacher creates a request in Alloca to fix it.
  3. An administrator sends the request to the duty electrician
  4. The electrician accepts the request and changes the light bulb.
  5. The teacher closes the request and rates the performance.

Profound impact from implementation of the system

+ 1 %
Objectives achieving rate
+ 1 %
Recourse efficiency
+ 1 %
Employees hours without deadtime
+ 1 %
Extra upselling profit

What our clients say

Inna Primkha
Inna PrimkhaAdministrator of the Skypark shopping center
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"With the help of Alloca we’ve organized the application, processing and tracking of shopping mall tenants’ requests in one system. Thanks to the system, we also got the opportunity to evaluate the work of the cleaning contractor, which simplified the process of managing and accepting the result of their work."
Olga Yushchenko
Olga YushchenkoChief Administrator of the Horizon Park Office center
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"After implementation of Alloca, we managed to simplify the work of the accounting and administrative departments with paid services for tenants. Now our financiers automatically receive not only information about the services performed, but also details, such as the amount of materials spent."
Olesya Shmorgun
Olesya ShmorgunDirector of the Horizon Park Office center
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"With the help of Alloca, we managed to minimize personal communication between BC employees and tenants in the process of solving their problems. We have brought all communication into one system and have minimized phone calls and emails."
Vladimir Kucherenko
Vladimir KucherenkoChief Engineer, Horizon Park Office center
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"The usage of Alloca helped us to optimize the work with executors of requests from tenants, to organize the internal work of engineers and to simplify the work with administrators. Alloca helps to analyze the work of employees by time, which is important for our planning."
Natalia Ivanova
Natalia IvanovaProject Manager, Dragon Capital Property Management
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"Our partnership with Alloca began in 2019 with two completely different office and retail properties. We wanted to analyze the performance of Alloca both in shopping malls and in Office centers. As a result, now we are connecting the second dozen objects, including warehouse complexes. Alloca helps us to automate administrative processes and to remove the human factor in accounting for the effectiveness of the management team. With the help of analytics, I can quickly find out what is happening at all connected objects and see trends in work done by the administration and executives."


Software setup takes one day. Time may change depending on the tasks. For instance, if Alloca Sensors installation is needed in an office, warehouse, mall or factory. 

We start with a short phone call or message according to the chosen way of communication. Please leave your contacts here. Since the first talk we suggest the launch plan for your enterprise. In 95% of cases you only need to fill in a questionary and provide a list of employees in order to prepare system accounts.

Yes, we provide the possibility to use all Alloca products via API.

Alloca ecosystem products are instinctively simple. Users start using software from the first day. If you need training or webinar, we provide free training for your employees as well as help with any issues while using. 

To start working with Alloca products you need a full name, an email and employees’ phone numbers. Provided data is needed to make system accounts

The accounts holders’ data is kept in the EU file servers. Current international regulations in the EU ensure data security and unhindered cooperation within other regions. Before the start we conclude a confidentiality agreement which protects your clients’ and vendors’ data against data transmission to third parties for commercial and personal use.

The cost depends on the enterprise size and functionality requirement of Alloca software system. Please contact us with this form for more information. 

Yes, you can use Alloca software for free within the first month. This period is enough for training and effectiveness assessment of the system for your company. 

Alloca software works with any device: PC, tablet and phone. You and your colleagues can use Telegram and Viber Alloca bots. Bots sync with Alloca cloud services and provide wide functionality. 

There is a detailed report on requests. You can review analytics on requests, lessee, providers, assessment of achieving the objectives etc. Reports are generated in real-time. You will be able to review historical data on operations. The quantity of requests created throughout progress are unlimited and free of charge in case of exceeding the limits. 

Yes, if the request is not done, a provider and a customer will get notifications. 

4 hours 30 minutes

Time required to launch Alloca in your company


Have a question?

Contact us to know how Alloca might be helpful for you